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How to get rid of duplicate entries in your Samsung Android device's Contact list

Posted: , by Luis D.

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How to get rid of duplicate entries in your Samsung Android device's Contact list
So, let's say you have one of Samsung's Android phones and you have been syncing contacts from multiple devices. No matter how carefully you manage your contact list, it will often end up crowded with duplicate entries of phone numbers, social media profiles, and e-mails - it just happens!

While we're waiting for scientists to come up with a mathematical explanation for this (like they did earlier for tangled earphones), let's see how to get rid of duplicates by merging them. It's not at all difficult, but if you have many "clones" living in your contact list, the purge may be tedious!

To begin, open your Contacts app and choose a contact you want to merge with its duplicate. It kind of goes without saying, but you need actual duplicates in order for this to work. This means that two or more contacts have one or more matching entries between them, even if they are assigned different names.

The next step is to press the menu button and tap 'Join contact'. In the Galaxy Note 3, this is called 'Link contact'. Regardless of how it's represented, this function will ask you to chose an entry you want to join with the first one you selected. The software automatically identifies and displays contacts that match. So, do as instructed, and you're one step closer to a duplicate-free contact list. To get rid of the rest of the clones, repeat the steps above for all of them.

Now, what if you accidentally selected a wrong contact to merge somewhere along the way? In that case, you need to use the 'Separate ontact' feature - it's located right below the 'Join Contact' function we explored earlier. When you tap on it, a minus-button will show up next to all your contacts. This button un-merges the entries you joined by accident, and they become regular Contact list items again. You can now give 'Join contacts' a second try.

Hopefully, this little tutorial will be of use to you Samsung fans out there. Users of other devices should look up apps such as Contact Optimizer, which happens to be on promotion as a free download for a few days.

14 Comments
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posted on 20 Jun 2014, 08:00 1

1. FingerMyApple (unregistered)


lol @ title's pic, Are they sheeep? :)

posted on 20 Jun 2014, 13:43

11. Jinto (Posts: 410; Member since: 15 Jan 2014)


iSheep like you

posted on 20 Jun 2014, 08:03 16

2. tech2 (Posts: 2432; Member since: 26 Oct 2012)


For rest of the android folks,

1. Backup your contacts

2. Login Gmail and go to contacts (top Left menu titled 'Gmail' above inbox )

3. Select More > Find & merge duplicate contacts.

posted on 20 Jun 2014, 08:45 3

6. buccob (Posts: 1555; Member since: 19 Jun 2012)


This works but will not show you third party apps contacts like LinkedIn, Facebook, Whatsapp, etc...

So even if you merge your contacts in Gmail (I have) you will still have duplicates from different apps in the phone...

Jhon Doe (gmail / number)
Jhon Doe (facebook)

posted on 20 Jun 2014, 08:49 1

7. kabhijeet.16 (Posts: 664; Member since: 05 Dec 2012)


Exactly.. I do the same..
I think PA needs to do some homework..

posted on 20 Jun 2014, 08:08 2

3. buccob (Posts: 1555; Member since: 19 Jun 2012)


Well surprisingly this is one thing Sony Xperia does better a bit better than Samsung...

In a Sony Xperia...
- go to your Contacs List
- hit menu
- select "Find Link Candidates"

and it will find and groud every contact duplicates in your list, and then you just need to aprove each merging...

This is done in a single automatic process... but some contacts may go undetected for merging..... and those will be needed to join manually... But overall this way is much more faster than having to do all of them 1 by 1.

I hope Samsung copy this feature for their future touchwiz

posted on 20 Jun 2014, 08:26 5

4. AntiFanBoyz (Posts: 111; Member since: 30 Nov 2013)


Well, what the article doesn't tell you is that on Samsung phones (or at least on the Note series) contacts automatically merge if the names sufficiently match. You only have to manually merge contacts that their algorithm didn't catch. So... does that make Sony lagging behind Samsung?

posted on 20 Jun 2014, 08:43 2

5. buccob (Posts: 1555; Member since: 19 Jun 2012)


Not really.. Sony also merge them when they match as soon as you make a new contact...

But for those contacts that didn't match sufficiently, there is the automatic option...

So Sony still has the upper hand here...

posted on 20 Jun 2014, 09:52

8. Stuntman (Posts: 784; Member since: 01 Aug 2011)


What I miss about the HTC phone I used to use is that Sense automatically looks at your contacts and suggests which to link. It's a hassle to have to manually do it.

posted on 20 Jun 2014, 12:12

9. LikeMyself (Posts: 302; Member since: 23 Sep 2013)


So powerful phones and yet they can't do simple basic functions of a phone! U have to manually merge duplicate contacts! What a shame for smartphones! Instead of focusing on ultra HD screens, they could fine tune these things and give more internal storage!

posted on 20 Jun 2014, 13:59 2

12. buccob (Posts: 1555; Member since: 19 Jun 2012)


They do automatically merge contacts... but sometimes you will have the same contact under different Names (nicknames), I.E. Bill, William, Will... etc.

Sony can find those contacts with a single command... otherwise you have to manually merge...

Tell me how is this done in different platforms? I think android manage it very well actually...

posted on 20 Jun 2014, 12:28

10. mayur007 (Posts: 465; Member since: 10 Apr 2012)


i use duplicate contact finder and delete duplicate contacts

problem solved :p

posted on 20 Jun 2014, 14:00 2

13. buccob (Posts: 1555; Member since: 19 Jun 2012)


Sometimes you don't want to delete, but merge them because duplicate contacts does not necessarily mean duplicate information...

for example:

John Smith (phone #)
John Smith (email address)
John Smith (facebook account)
etc...

posted on 21 Jun 2014, 00:56

14. mayur007 (Posts: 465; Member since: 10 Apr 2012)


i dont know but duplicate contacts works only with phone no ids as well
(only thing it does that it delete the duplicate)

it wont merge 2 contacts

if they have same name but 1 has id 1 has no. it wont delete
if both have same id or no. it will delete one

its meant to delete only not to merge though

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